The Event Manager’s Budget Responsibilities
Friday, July 27, 2012
Part of planning an event
is the computation of the estimated budget that you will spend for the
preparation of the entire event. This is a very crucial stage because it is
very hard for an event to be made possible if you don’t have enough budget to
suffice all your needs before the event happens. The success of the event also
depends on the budget and it is the responsibility of the event manager to plot
the budget. This is referred to as the event manager’s budget responsibilities.
An event manager is the
one who sees to it that everything is well-planned and is already prepared
before the execution of the event. He is the person who plans and executes the
event. It is considered to be a multi-dimensional profession wherein the event
architect is also considered as the event manager that becomes involved at the
early initiation stages of the event. Say for example the event manager has
budget responsibilities at this early stage they may be termed an event or
production executive. Below are the components of the early event development
stages:
·
Site surveying
·
Client Service
·
Brief clarification
·
Budget drafting
·
Cash flow management
·
Supply chain identification
·
Procurement
·
Scheduling
·
Site design
·
Technical design
·
Health & Safety
·
First Aid Services
·
Environmental and ecological management
·
Risk management
An event manager who
becomes involved closer to the event will often have a more limited brief. The
key disciplines closer to the event are:
·
Health & Safety including crowd management
·
Logistics and vehicle selection
·
Rigging
·
Sound
·
Light
·
Video
·
Detailed scheduling and agenda planning
·
Security
