The Event Manager’s Budget Responsibilities

Friday, July 27, 2012

Part of planning an event is the computation of the estimated budget that you will spend for the preparation of the entire event. This is a very crucial stage because it is very hard for an event to be made possible if you don’t have enough budget to suffice all your needs before the event happens. The success of the event also depends on the budget and it is the responsibility of the event manager to plot the budget. This is referred to as the event manager’s budget responsibilities.

An event manager is the one who sees to it that everything is well-planned and is already prepared before the execution of the event. He is the person who plans and executes the event. It is considered to be a multi-dimensional profession wherein the event architect is also considered as the event manager that becomes involved at the early initiation stages of the event. Say for example the event manager has budget responsibilities at this early stage they may be termed an event or production executive. Below are the components of the early event development stages:

·         Site surveying
·         Client Service
·         Brief clarification
·         Budget drafting
·         Cash flow management
·         Supply chain identification
·         Procurement
·         Scheduling
·         Site design
·         Technical design
·         Health & Safety
·         First Aid Services
·         Environmental and ecological management
·         Risk management

An event manager who becomes involved closer to the event will often have a more limited brief. The key disciplines closer to the event are:

·         Health & Safety including crowd management
·         Logistics and vehicle selection
·         Rigging
·         Sound
·         Light
·         Video
·         Detailed scheduling and agenda planning
·         Security


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There are many beautiful venue and locations and the key to finding the perfect venue is thinking ahead with good planning.

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Chris Harmen said...

The tips you have provided about the budget responsibilities is really awesome. In organizing an event budget maters a lot.

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